In this tutorial, we are going to learn about importing another LC Bib record as a RIMMF Manifestation record when its Work and Expression records should find matches, but don't.
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Open RIMMF
At the bottom of the RIMMF screen, look for "\Goudge\
The EI should now contain: Composite Key Entity -------------------------------------------------------------------------- Goudge, Elizabeth, 1900-1984 Person Goudge, Elizabeth, 1900-1984. Herb of grace Work Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga Work Goudge, Elizabeth, 1900-1984. Herb of grace. German Expression Pilgerherberge : Roman. Morgarten Verlag. [1949]. Volume Manifestation Scarpi, N. O., 1888-1980 Person Kahn, Harry, 1883-1970 Person Pilgrim's Inn. Servant Publications. 1993. Volume Manifestation Goudge, Elizabeth, 1900-1984. Herb of grace. English Expression Goudge, Elizabeth, 1900-1984. Eliot heritage Work Pilgrim's Inn. Coward-McCann. [1948]. Volume Manifestation
Alternate: Use a pre-built folder
If you want to jump to this tutorial without doing the previous tutorials, follow the "Download Web Folder" instructions and download the following folder from our website:
If you intend to use this file to proceed through the remaining tutorials, remember that it is located in your '\RIMMF3\imports\zip' folder.
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Notice that the R-Tree is going to import
a complete set of records (all are checked for import).
The asterisk(*) by the Work and Expression labels
indicates that RIMMF could not find matches for those headings
and so will create records from the data it can glean
from the Manifestation.
But the Work, Expression, and Author *should* already be in the EI,
imported during earlier Tutorials.
Watch out for this when using RIMMF. In this particular situation
the LC cataloger used the wrong heading in the Bib record
for the author (her dates are missing).
For matching Works, RIMMF matches on the following elements:
- the Identifier for the Work (e.g., the LCCN of a NAF record,
which is, unfortunately, not provided in Bib records;
so we don't have this to match on)
- the AAP for the Work
The AAP for the Work and Expression records in the EI begin with:
"Goudge, Elizabeth, 1900-1984"
The AAP for the Work and Expression records created by RIMMF
from data in the 'Hendrickson' Bib record begins with:
"Goudge, Elizabeth"
So RIMMF rejects the incoming AAP as a match.
And, since there is another
authority record in the NACO file
for a different person, with the same name but without dates,
RIMMF imported the record for that person
instead of the 'correct' person.
The best thing to do here, is to turn off import
for everything except the Manifestation,
bring in only the Manifestation,
and manually link it to the matching Expression
and thus to the Work and Author, etc.
But what if we don't realize that we will be loading duplicates? How do we handle that?
Looking at the added records in the EI, we can see that our new set is not going to link up to our existing records because of the missing dates for Elizabeth. This becomes even more obvious if you sort the records alphabetically by their Composite Keys (AAPs).
So we need to delete the Person, Work, and Author from the set that we just brought in.
We can:
We will delete the records from the EI, as a group.
Be *very* careful about deleting records, once they are gone, they are gone. If, for example, you accidentally deleted something, you would have to add it again, and then find everything to which it should be linked, and manually add the links again.
Now we need to manually link the Manifestation record that we kept to the correct Expression record.
As you can see, the Manifestation is, now, part of the correct Goudge set. But we haven't checked the Manifestation record properly, yet.
I don't actually see anything that I need to edit, at least, not without the item in hand. But I do notice the 'Title Proper of Series' data which tells me that I can add yet another Series relationship to this Work.
This will fail to find a hit.
Give up on finding a NACO Authority record for the series.
Once again, we are going to make another very brief Work record for this series.
This time, we know 4 things about this series: 1. Its title 2. Its author 3. Its Form of Work: Series 3. Its series number
Notice that the Variant Access Point for the Work is also autofilled.
Notice that a Related Work link has already been provided in this Series record; it is labeled 'Series Container Of' to correspond to the label you chose in the Work record for Herb of grace. We call this 'back-linking'
Notice that this series is the Series container of the Work "Herb of grace" which is also in 2 other series; or are they the same series with variant titles? That question will have to wait for another time. In the meantime, a search on any of those series headings will find the same Work "Herb of grace" and all its Expressions, Manifestations, and Items. But I would rather like to make it easy to select the Series Works from the individual Works for this author; and I also want to show you something really neat.
Notice that the AAP changes, to include the Form of Work as a qualifier.
This takes you to the "Herb of grace" Work record and notice that the two 'In Series' headings that we changed in their records now display "(Series)" in their links in this record. This is one of the real strengths of RDA in RIMMF, that when you make a change in the AAP of a record, that change is instantly displayed wherever that AAP displays.
Back at the EI, notice that it is now easy to pick out the 3 series Works from the list
If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to Tutorial #8