How to: Build WEM

'Build WEM' is designed to speed up the process of providing Work and Expression data for a resource, by copying Manifestation data to pre-assigned elements in Work and Expression records.

For Build WEM to function, you must enter data in this prescribed order: start with your Manifestation data, then give any Item data, then provide Work data, then finish up with Expression data.

• Open a new Manifestation record:
  • File | New Record for … | Manifestation
• Choose an appropriate template (e.g., 'TMQ.Book.Pub.Simple')
• Fill in attributes for:
  • identifying the manifestation
  • describing carriers for the manifestation
  • providing acquisition and access information for the manifestation (if necessary)
• Go to the Metadata about Manifestation Data section
  • Click on the text box for 'Composite Key' , or <Enter> past it, to autofill that data (needed for linking other entity records to this Manifestation record)
• Add a link for entities that are related to the Manifestation:
  • Producer/Publisher/Distributor/Manufacturer/Other PFC/Related Manifestation (check the appropriate relationship sub-elements, if any are provided under a relationship element, to see whether you have an entity that meets the criteria for relationship at this level)

• In the Manifestation record:
  • Right-click or <F5> on the Exemplar of Manifestation text box
    • Click on Create new Item
    • Choose a template (e.g., 'TMQ.Book.Simple')
    • Fill out Item data (usually only your circulation barcode number, as Identifier for the Item)
    • Click on Composite Key box, or <Enter> past it, to autofill the Identifier for the Item as the Composite Key for the Item (needed for linking other entity records to this Item record)
    • Add a link to any entities that are related to the Item:
      • Owner/Custodian/Other PFC/Related Item (check the appropriate relationship sub-elements, if any are provided under a relationship element to see whether you have an entity that meets the criteria for relationship at this level)
    • Save <Ctrl+S>
    • Double-click on the Manifestation Exemplified link to return to Manifestation

• In the Manifestation record:
  • Right-click or <F5> on the Expression Manifested text box
  • Click on Create new Work
  • Choose a template (e.g., 'TMQ.aSimple')
  • Fill in Work data
    • RIMMF will autofill the following in the Work record:
      • Preferred Title for the Work (from Manifestation: Title Proper)–remove an initial article, if present; you might need to change this title to a Variant Title for the Work and provide another title as the preferred title
      • Variant Title for the Work (from Manifestation: Variant Title)–remove an initial article, if present
      • Date of Work (from Manifestation: Date of Production or Date of Publication)–you might need to change this to another date, to reflect the actual date of the work, rather than the date of a later manifestation of the work
        • If Date of Work is autofilled with more than a year only and/or a non-Arabic number, change it to a year only in Arabic; remove square brackets and question marks if present
      • Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
    • Fill in additional attributes for:
      • identifying the work
      • describing content of the work
    • Add a link to Creator, if applicable
      • don’t forget to use a more specific relationship sub-element for Creator, if possible
      • make sure you enter the first or most prominently named creator first, so that name will be used as the name portion of the Authorized Access Point for the work
    • Go to Metadata about Work data section
      • Click on Authorized Access Point box, or <Enter> past it, to autofill that data, as per 6.27.1 (needed for linking other entity records to this Manifestation record); notice that Variant Access Point data is also autofilled, as per 6.27.4
      • Fill in Status of Identification
    • Add a link to entities that are related to the Work:
      • Additional Creator/Other Person, Family, Corporate Body Associated with a Work/ Related Work

• In the Work record:
  • Right-click or <F5> on the Expression of Work text box
  • Click on Create new Expression
    • Choose a template (e.g., 'TMQ.Text.Eng'
    • Fill in Expression data:
      • Depending on the template that you chose, some data might already be provided (as 'constant data')
      • RIMMF will autofill the following in the Expression record:
        • Date of Expression (from Work: Date of Work)–you might need to change this to another date, to reflect the fact that you are describing a later expression
        • Authorized Access Point (from Work: Authorized Access Point), as per 6.27.3
        • Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
      • Fill in attributes for:
        • identifying the expression
        • describing content of the expression
      • Go to Metadata about Expression data section
        • if you flagged any additional identifying elements of the Expression to be added to the Work elements that RIMMF already supplied, then double-click on the Authorized Access Point for the Expression to autofill those additional Expression elements (needed for making the Expression AAP unique)
        • Fill in Status of Identification
      • Add a link to entities that are related to the Expression:
        • Work Expressed is already back-linked by RIMMF
        • Manifestation of Expression is already back-linked by RIMMF
        • Add any useful links for Contributor / Related Expression relationships
      • Save <Ctrl+S> the Expression record and return to Work record
        • Save <Ctrl+S> the Work record
        • View R-Tree, starting from Work, to check for missing relationships and/or relationship elements that are not specific enough (e.g., should Creator be Author?)
        • Save <Ctrl+S> and close all open records
        • Done

You can practice this process with some help from here:Practice Build WEM