How to: Import a MARC Bibliographic record for a Manifestation

Warning! If you want to import a Manifestation of an Expression of a Work, start with the Manifestation–it will bring its Work and Expression with it.

• First, find the Manifestation record that you wish to import:
  • Click <F3> to open the RIMMF Search & Retrieve Tool
  • Find and select the record you wish to import
  • Click <Import>
  • At this time:
    • If a record is already present in your Entity Index then RIMMF does not recognize this and does the same as the below (when no record is already present)
    • If a matching Manifestation record is not already present in your Entity Index, then RIMMF:
      • maps as much as possible from the MARC record into a RIMMF record for the Manifestation
      • finds the related Work record, and maps as much as possible from the MARC record, for it, into a RIMMF record for the related Work
      • finds the related Expression record, and maps as much as possible from the MARC record, for it, into a RIMMF record for the related Expression
      • looks for headings in the MARC record for related Agent(s):
        • if RIMMF does not find any Agent headings in the MARC record, then RIMMF displays the headings for the temporary Manifestation, Work, and Expression records in an R-Tree, with the checkbox checked (ready for import)
          • Click <Import | Selected records> to import the Manifestation, Work, and Expression records
          • Click <Import | Discard Selected records> to discard the Manifestation, Work, and Expression records
        • if RIMMF finds a heading for an Agent in your EI, it checks to see whether a record for the Agent is already in your Entity Index
          • if the Agent record is in your EI, RIMMF displays an R-Tree showing the heading for the temporary Manifestation, Work, and Expression records (with the checkboxes checked–ready for import) and the heading for the Agent record from the EI (with the checkbox unchecked–not ready for import)
            • Click <Import | Selected records> to import the Manifestation, Work, and Expression records only
            • Click <Import | Discard Selected records> to discard the Manifestation, Work, and Expression records only
          • if the Agent record is NOT in your EI:
            • RIMMF looks for a MARC Authority record for the Agent, and:
              • if it finds it, maps as much as possible from the MARC record into a RIMMF record for the Agent
              • if it doesn't find a MARC Authority record for the Agent, then it creates a temporary Agent record
            • displays an R-Tree showing the heading for the temporary Manifestation, Work, and Expression records and the heading for the temporary Agent record (with all checkboxes checked–ready for import)
            • Click <Import | Selected records> to import the Manifestation, Work, Expression, and Agent records
            • Click <Import | Discard Selected records> to discard the Manifestation, Work, Expression, and Agent records

• If you <Discard Selected Records>:
• then they are completely discarded
• If you <Import | Selected Records> and you invoked <F3>:
• from a relationship entity, then that entity will be linked appropriately to the imported Expression record
• not from a relationship entity, then the imported Expression record will not be linked to anything

Importing Manifestationrecords is very much under construction, so no details are provided, at this time

For more details about importing and MARC mapping, see:

• Importing–needs updating
• MARC mapping–needs updating
• Show Source records