Table of Contents
Using RIMMF. Tutorial #3, Import a NAF record for an Expression of a Work that is already in your EI
In this tutorial, we are going to learn about importing a NACO Authority (NAF) record as an RDA RIMMF Expression record, when we already have a RIMMF Work record for that expression.
<hidden Click here for the 'Open RIMMF' instructions and for a link to the pre-built folder for the previous tutorial>
- Open RIMMF
- Make sure that you are using the 'Goudge' data folder that you created in Tutorial #1
At the bottom of the RIMMF screen, look for "\Goudge\
- Open the Entity Index (EI) <Ctrl+E>
The EI should contain: Composite Key Entity ---------------------------------------------------------------------------- Goudge, Elizabeth, 1900-1984 Person Goudge, Elizabeth, 1900-1984. Herb of grace Work Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga Work
- If necessary, change to that data folder (see: Change to a different folder of RIMMF records)
Alternate: Use a pre-built folder
If you want to jump to this tutorial without doing the previous tutorials, follow the "Download Web Folder" instructions and download the following folder from our website:
If you intend to use this file to proceed through the remaining tutorials, remember that it is located in your '\RIMMF3\imports\zip' folder.
Import a NAF record for an Expression
Find and View the Expression Record for Importing
- Open the RIMMF Search and Retrieval Tool <F3>
- Search in [ID]NAF: Goudge, Elizabeth, 1900-1984. Herb of grace
- Select: Goudge, Elizabeth, 1900-1984. Herb of grace. German
- Click <View MARC>
Notice that this authority record is for a German Expression of the Work that we imported in the previous Tutorial (#2); and this record contains the German title of the Work as a Variant Access Point for the Expression (in the 400 field).
- Click <Import>
An 'R-Tree' displays the RDA Record set for the Expression. Notice that this includes not just the Expression, but also the Work and the author and also the series that the Work is in. But notice that the Expression checkbox, to the right of the heading, is checked whereas the Work, author, and series checkboxes are not checked. This is because the Import process determined that you already had data for the Work, author, and series in your EI (matched on the elements: 'Identifier' for the Work, Author and series or 'Authorized Access Point' for the Work, Author and series When the Expression record is imported, the Import process links that record to the Work record that is already present in your EI, and that Work record is already linked to the author record and the series record.
- Double-click on the heading for the Expression
This opens the record for the Expression. You should always check that everything that could be mapped from the MARC Authority record was mapped. You should also always check that the Expression record that you are about to import is the one that you want.
Import the Expression Record
For the purpose of this tutorial, let's say that this is the Expression record that we want. And let's say that we know that this Expression is for a resource that contains Text, so we need to add Content Type "Text" to this record.
- Click on 'Language of Expression'
Note the warning that you have not yet imported the record
- Click OK
- Close the Expression record
- Return to the R-Tree for the import
- Click the down arrow by the <Import> button
- Select <Selected records>
- Click <OK>
- Double-click on the Expression heading again
Add Data to the Expression Record
Now you can add the Content Type "Text" to this record.
- Click on 'Language of Expression'
- Hit <F4> to insert a blank element row below Language
- Type 'content'
- <Tab> to the Text box for 'Content Type'
- Type 'Text'
- Hit <Enter>
- Save the record <Ctrl+S>
View the R-Tree for your set
- Click the <R-Tree> button
Notice that the German Expression is linked to its Work.
- Click the [+] for the Work
Notice that the Work is linked to the Series that it is in and to its author.
End this Tutorial
- Return to the Main Menu
- Close everything
If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to Tutorial #4