How to: Import a MARC Authority record for a Work

• First, find the Work record that you wish to import
  • Click <F3> to open the RIMMF Search & Retrieve Tool
  • Find and select the record you wish to import
  • Click <Import>
  • At this time, If a record:
    • is already present in your Entity Index then RIMMF does not recognize this and does the below
    • is not already present in your Entity Index, then RIMMF:
      • maps as much as possible from the MARC record into a RIMMF record for the Work
      • looks for headings in the MARC record for related Agent(s); if RIMMF:
        • does not find any Agent headings in the MARC record, then RIMMF displays the heading for the temporary Work record in an R-Tree, with the checkbox checked (ready for import)
          • Click <Import | Selected records> to import the Work record
          • Click <Import | Discard Selected records> to discard the Work record
        • finds a heading for an Agent in your EI, it checks to see whether a record for the Agent is already in your Entity Index
          • if the Agent record is in your EI, RIMMF displays an R-Tree showing the heading for the temporary Work record (with the checkbox checked–ready for import) and the heading for the Agent record from the EI (with the checkbox unchecked–not ready for import)
            • Click <Import | Selected records> to import the Work record only
            • Click <Import | Discard Selected records> to discard the Work record only
          • if the Agent record is NOT in your EI, RIMMF looks for a MARC Authority record for the Agent, and if it finds it, maps as much as possible from the MARC record into a RIMMF record for the Agent; if RIMMF doesn't find a MARC Authority record for the Agent, then it creates a temporary Agent record and

displays an R-Tree showing the heading for the temporary Work record and the heading for the temporary Agent record (with both checkboxes checked–ready for import)

• Click <Import | Selected records> to import both the Work and Agent record
• Click <Import | Discard Selected records> to discard both the Work and Agent record

• If you <Discard Selected Records> then they are completely discarded
• If you <Import | Selected Records> and you invoked <F3>:
• from a relationship entity, then that entity will be linked appropriately to the imported record
• not from a relationship entity, then the imported record will not be linked to anything

Importing Work records is very much under construction, so no details are provided, at this time

Note that, at this time, we are not mapping 5XX data.

For more details about importing and MARC mapping, see:

• Importing–needs updating
• MARC mapping–needs updating
• Show Source records