Build WEM

'Build WEM' is designed to speed up the process of providing Work and Expression data for a resource, by copying Manifestation data to pre-assigned elements in Work and Expression records.

For Build WEM to function, you must enter data in this prescribed order: start with your Manifestation data, then give any Item data, then provide Work data, then finish up with Expression data.

Steps:

• Open a new Manifestation record:
  • File | New Record for … | Manifestation
• Choose an appropriate template (e.g., 'TMQ.Book.Pub.Core.Simple')
• Fill in attributes for:
  • identifying the manifestation
  • describing carriers for the manifestation
  • providing acquisition and access information for the manifestation (if necessary)
• Go to the Metadata about Manifestation Data section
  • Click on Composite Key box, or <Enter> past it, to autofill that data (needed for linking other entity records to this Manifestation record)
• Add a link to any entities that are related to the Manifestation:
  • Producer/Publisher/Distributor/Manfacturer/Other PFC/Related Manifesation (check the relationship designators listed under each relationship to see whether you have an entity that meets the criteria for relationship at this level)
  • Exemplar of Manifesation
    • Right-click on RIMMF Identifier box
      • Click on Create new Item
      • Choose a template
      • Fill out Item data (usually only your circulation barcode number, as Identifier for the Item)
      • Click on Composite Key box, or <Enter> past it, to autofill the Identifier for the Item as the Composite Key for the Item (needed for linking other entity records to this Item record)
      • Add a link to any entities that are related to the Item:
        • Owner/Custodian/Other PFC/Related Item (check the relationship designators listed under each relationship to see whether you have an entity that meets the criteria for relationship at this level)
      • Save <Ctrl+S> and close the Item record to return to Manifestation
  • Expression Manifested
    • Right-click on RIMMF Identifier box
    • Click on Create new Work
    • Choose a template
    • Fill out Work data
      • In a Work record, RIMMF will autofill:
        • Preferred Title for the Work (from Manifestation: Title Proper)–remove an initial article, if present; you might need to change this title to a Variant Title for the Work and provide another title as the preferred title
        • Variant Title for the Work (from Manifestation: Variant Title)–remove an initial article, if present
        • Date of Work (from Manifestation: Date of Production or Date of Publication)–you might need to change this to another date, to reflect the actual date of the work, rather than the date of a later manifestation of the work
          • If Date of Work is autofilled with more than a year only and/or a non-Arabic number, change it to a year only in Arabic; remove square brackets and question marks if present
        • Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
      • Fill in additional attributes for:
        • identifying the work
        • describing content of the work
      • Add a link to Creator, if applicable
        • don’t forget to provide an appropriate Relationship Designator for Creators
        • make sure you enter the first or most prominently named creator first, so that name will be used as the name portion of the Authorized Access Point for the work
      • Go to Metadata about Work data section
        • Click on Authorized Access Point box, or <Enter> past it, to autofill that data, as per 6.27.1 (needed for linking other entity records to this Manifestation record); notice that Variant Access Point data is also autofilled, as per 6.27.4
        • Fill in Status of Identification
        • Check Source consulted; remove square brackets around date, if present
      • Add a link to entities that are related to the Work:
        • Additional Creator/Other Person, Family, Corporate Body Associated with a Work/ Related Work
        • Expression of Work
          • Right-click on RIMMF Identifier box
          • Click on Create new Expression
          • Choose a template
          • Fill out Expression data
            • In an Expression record, RIMMF will autofill:
              • Date of Expression (from Work: Date of Work)–you might need to change this to another date, to reflect the fact that you are describing a later expression
              • Authorized Access Point (from Work: Authorized Access Point), as per 6.27.3
              • Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
            • Fill in attributes for:
              • identifying the expression
              • describing content of the expression
            • Go to Metadata about Expression data section
              • if you flagged any additional identifying elements of the Expression to be added to the Work elements that RIMMF already supplied, then double-click on the Authorized Access Point for the Expression to autofill those additional Expression elements (needed for linking other entity records to this Expression record)
              • Fill in Status of Identification
              • Check Source consulted; remove square brackets around date, if present
            • Add a link to entities that are related to the Expression:
              • Work Expressed is already linked by RIMMF
              • Manifestation of Expression is already linked by RIMMF
              • Add any useful links for Contributor / Related Expression
              • Save <Ctrl+S> the Expression record and return to Work record
              • Save <Ctrl+S> the Work record
              • View R-Tree, starting from Work, to check for missing relationships and/or relationship designators
              • Save <Ctrl+S> and close all open records
              • Done

You can practice this process with some help from here:Practice Build WEM