Table of Contents
How to: Build WEM
'Build WEM' is designed to speed up the process of providing Work and Expression data for a resource, by copying Manifestation data to pre-assigned elements in Work and Expression records.
For Build WEM to function, you must enter data in this prescribed order: start with your Manifestation data, then give any Item data, then provide Work data, then finish up with Expression data.
Enter Manifestation Data
- Open a new Manifestation record:
- File | New Record for … | Manifestation
- Choose an appropriate template (e.g., 'TMQ.Book.Pub.Simple')
- Fill in attributes for:
- identifying the manifestation
- describing carriers for the manifestation
- providing acquisition and access information for the manifestation (if necessary)
- Go to the Metadata about Manifestation Data section
- Click on the text box for 'Composite Key' , or <Enter> past it, to autofill that data (needed for linking other entity records to this Manifestation record)
- Add a link for entities that are related to the Manifestation:
- Producer/Publisher/Distributor/Manufacturer/Other PFC/Related Manifestation (check the appropriate relationship sub-elements, if any are provided under a relationship element, to see whether you have an entity that meets the criteria for relationship at this level)
Enter Item Data
- In the Manifestation record:
- Right-click or <F5> on the Exemplar of Manifestation text box
- Click on Create new Item
- Choose a template (e.g., 'TMQ.Book.Simple')
- Fill out Item data (usually only your circulation barcode number, as Identifier for the Item)
- Click on Composite Key box, or <Enter> past it, to autofill the Identifier for the Item as the Composite Key for the Item (needed for linking other entity records to this Item record)
- Add a link to any entities that are related to the Item:
- Owner/Custodian/Other PFC/Related Item (check the appropriate relationship sub-elements, if any are provided under a relationship element to see whether you have an entity that meets the criteria for relationship at this level)
- Save <Ctrl+S>
- Double-click on the Manifestation Exemplified link to return to Manifestation
Enter Work Data
- In the Manifestation record:
- Right-click or <F5> on the Expression Manifested text box
- Click on Create new Work
- Choose a template (e.g., 'TMQ.aSimple')
- Fill in Work data
- RIMMF will autofill the following in the Work record:
- Preferred Title for the Work (from Manifestation: Title Proper)–remove an initial article, if present; you might need to change this title to a Variant Title for the Work and provide another title as the preferred title
- Variant Title for the Work (from Manifestation: Variant Title)–remove an initial article, if present
- Date of Work (from Manifestation: Date of Production or Date of Publication)–you might need to change this to another date, to reflect the actual date of the work, rather than the date of a later manifestation of the work
- If Date of Work is autofilled with more than a year only and/or a non-Arabic number, change it to a year only in Arabic; remove square brackets and question marks if present
- Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
- Fill in additional attributes for:
- identifying the work
- describing content of the work
- Add a link to Creator, if applicable
- don’t forget to use a more specific relationship sub-element for Creator, if possible
- make sure you enter the first or most prominently named creator first, so that name will be used as the name portion of the Authorized Access Point for the work
- Go to Metadata about Work data section
- Click on Authorized Access Point box, or <Enter> past it, to autofill that data, as per 6.27.1 (needed for linking other entity records to this Manifestation record); notice that Variant Access Point data is also autofilled, as per 6.27.4
- Fill in Status of Identification
- Add a link to entities that are related to the Work:
- Additional Creator/Other Person, Family, Corporate Body Associated with a Work/ Related Work
Enter Expression Data
- In the Work record:
- Right-click or <F5> on the Expression of Work text box
- Click on Create new Expression
- Choose a template (e.g., 'TMQ.Text.Eng'
- Fill in Expression data:
- Depending on the template that you chose, some data might already be provided (as 'constant data')
- RIMMF will autofill the following in the Expression record:
- Date of Expression (from Work: Date of Work)–you might need to change this to another date, to reflect the fact that you are describing a later expression
- Authorized Access Point (from Work: Authorized Access Point), as per 6.27.3
- Source Consulted (from Manifestation: Title Proper and Date of Production/Publication)
- Fill in attributes for:
- identifying the expression
- describing content of the expression
- Go to Metadata about Expression data section
- if you flagged any additional identifying elements of the Expression to be added to the Work elements that RIMMF already supplied, then double-click on the Authorized Access Point for the Expression to autofill those additional Expression elements (needed for making the Expression AAP unique)
- Fill in Status of Identification
- Add a link to entities that are related to the Expression:
- Work Expressed is already back-linked by RIMMF
- Manifestation of Expression is already back-linked by RIMMF
- Add any useful links for Contributor / Related Expression relationships
- Save <Ctrl+S> the Expression record and return to Work record
- Save <Ctrl+S> the Work record
- View R-Tree, starting from Work, to check for missing relationships and/or relationship elements that are not specific enough (e.g., should Creator be Author?)
- Save <Ctrl+S> and close all open records
- Done
You can practice this process with some help from here:Practice Build WEM